Guidelines for submitting an accurate Invoice

Note:

  • The below checklist is completed on receipt of every invoice you submit to our payment team
  • Failure to show these details correctly could result in your invoice being rejected by our payment team
  1. The correct NIIT billing entity name (which appears on the Purchase Order sent)
  2. The correct NIIT Purchase Order number (which appears on the Purchase Order sent)
  3. Your registered name, address and Vendor Reference number (Partner ID) (which appears on the Purchase Order sent)
  4. Your registered VAT number
  5. Your unique / correct invoice number and date
  6. Correct Service/Goods amount, applicable tax rate (e.g. VAT rate) and Total amounts, always calculate to 2 decimal points.
  7. Correct applicable tax rate (e.g. VAT rate) & Invoice currency should match the PO Currency
  8. Correct quantity, unit price and unit of measure as communicated on the PO
  9. Invoice, complete in all respects, should be submitted in a PDF format. Each invoice PDF attachment should contain details of a single invoice only. The Invoice should be complete in all respects as per legal requirements of the country where you are located and should enable NIIT to reclaim VAT, if any.
  10. Each invoice to be accompanied by a proof of delivery which can be any of the following:-
    1. Attendance Sheet of the training with name of the participants on it (in case of training delivery)
    2. Certificate of Training (applicable in case of training delivery)
    3. GSK Project Manager approval (in case of content development or if none of the above is available)
  11. In case of reclaim of any expenses in actuals, please also attach the scan copies of all such expenses claimed and a summary sheet listing all such expenses.